Training Event Preparation and Coordination Administrator (m/f)



Training Certification, Administration and Management Support 

Required Start Date

April 2014 



Submission Deadline

28th February 2014 


European Astronaut Centre, Cologne

Technical Requirements

The main tasks of the position will be:


·         Support the organisation of the ESA Human Behaviour and Performance (HBP) and Space Analogue  training course CAVES

·         Support the organisation of other complex training events, including outdoor ESA events like survival training, geological field trips, training events for special groups like Antarctic overwinters, and HBP or Instructor Training Course (ITC) training events

·         Support to the organisation of preparatory meetings, dry runs and Training Readiness Reviews, as well as debriefings for the a.m. training events

·         Preparation of minutes and follow-up of action items from preparation and conduct of the a.m. training events

·         Maintenance of course and project web pages related to those events

·         Maintenance of training courseware information

·         Support to the maintenance of social media associated to those training events

·         Coordination of production of blog entries for the ESA event blogs

·         Maintenance and upload to designated ESA web resources of public materials (videos, photos)

·         Preparation of administrative material related to special training events according to the ESA training standards

·         Support in the preparation and follow-up of purchases and agreements for the training events

·         Support in the coordination of support to the events by other ESA entities (medical, insurance, safety, PR)

·         Maintenance of course equipment inventory

·         Support in the preparation and logistics of equipment to be used during the training events, including ensuring proper storage

·         Support in the coordination of logistics for event participants (flights, equipment, visas, insurance verification, medicals)

·         Collection preparation and verification of event communication plans, including preparation of telephone and email lists

·         Preparation and printing of support materials for the training events and preparatory meetings

·         Support in the creation of event reports

Academic Requirements

·         Experience with the organisation of complex events

·         Strong organisation and communication skills

·         Ability to work independently and under pressure, including support of events on outdoor locations

·         Strong computer skills as a user, including use of databases and preparation of documents and presentations

·         Willingness to ensure excellence in the preparation and execution of training events with attention to details

·         Willingness to adjust to the demands of challenging activities in a very multicultural and multidisciplinary team

·         Languages: fluency with English is required, the ability to speak Russian or Italian would be assets

Specific Requirements


Background information

You are looking for a challenging position in a very interesting, international environment? Then send your application preferably online (CV in Word format) to:

Andrée Scherschel (

  Apply for this position