The duties will include:
• provision of the Division secretariat, leave planning, mission preparations, document management, filing, coordination and logistic support of meetings at Division & Unit level;
• supporting the Head of Division in the preparation and processing of correspondence, data, documents and presentation material in English and French;
• supporting the Initiators and Cost Centre Managers in the Division in the placing and follow-up of contracts, contract change notices, procurement actions, including verification of associated budgets and of invoices against payment plans using the ESA Financial System (SAP-based);
• booking of Division manpower on a monthly basis using present and future SAP based time-sheet system;
• coordination with the Sections in the Division of the overall coherency of the content of the Division’s intranet web pages in line with the Division evolution.