Administrative Assistant



Solar and Planetary Missions Division

Required Start Date

February 2013




Submission Deadline




ESOC, Darmstadt


Technical Requirements

The duties will include:

• provision of the Division secretariat, leave planning, mission preparations, document management, filing, coordination and logistic support of meetings at Division & Unit level;

• supporting the Head of Division in the preparation and processing of correspondence, data, documents and presentation material in English and French;

• supporting the Initiators and Cost Centre Managers in the Division in the placing and follow-up of contracts, contract change notices, procurement actions, including verification of  associated budgets and of invoices against payment plans using the ESA Financial System (SAP-based);

• booking of Division manpower on a monthly basis using present and future SAP based time-sheet system;

• coordination with the Sections in the Division of the overall coherency of the content of the Division’s intranet web pages in line with the Division evolution.

Academic Requirements

· Applicants should have a secondary education and professional training in administrative techniques and in secretarial related activities.

· Applicants must be proficient in the Microsoft Office Suite and Lotus Notes. The support services above will require some knowledge of the ESA Financial and Procurement processes and associated tools (SAP-based).

· Candidates shall possess good communication and organisation skills, attention to detail and the ability to establish and maintain effective working relationships.

· A good knowledge of English and a working knowledge of French is required. Knowledge of another member state language is an asset.

Specific Requirements


Background information

LSE Space is looking for an experienced Administrative Assistant (m/f) in order to provide administrative services to the Head of the Solar and Planetary Missions Division at ESOC in Darmstadt.

Work Location: ESOC, Darmstadt


A permanent employment contract. Competitive salary plus a comprehensive benefits package. Career path.


In line with Asylum & Immigration Legislation, all applicants must be eligible to live and work in the EU. Documented evidence of eligibility will be required from candidates as part of the recruitment process. Furthermore, in view of the nature of the work the company is in, all potential employees will undergo stringent reference and identity checks.

You are looking for a challenging position in a very interesting, international environment? Then send your application preferably online until 26th November 2012 to: Andrée Scherschel (


  Apply for this position